Document Management
Control the production, storage, management and distribution of electronic documents, yielding greater effectiveness and the ability to reuse information and to control the flow of the documents.
Integrate all essential document management, collaboration and an advanced search functionality into one easy useful solution. The system also includes administration tools to define the roles of various users, access control, user quota, level of document security, detailed logs of activity and automations setup.
Build a highly valuable repository of corporate information assets to facilitate knowledge creation and improve business decision making, boosting workgroups and enterprise productivity through shared practices, greater, better customer relations, faster sales cycles, improved product time-to-market, and better-informed decision making.
You can:
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Collect information from any digital source.
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Collaborate with colleagues on documents and projects.
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Empower organizations to capitalize on accumulated knowledge by locating documents, experts, and information sources.
Records Management
Manage your organization by efficiently and systematically taking control of the creation, receiption, maintenance, utilization and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records.
Cature, manage and provide access to records throughout the time.
Audit the processes in which time deadlines for actions are monitored and imposed upon those conducting the business.
Implement records retention, destruction or transfering decisions which are documented in disposition authorities or other instruments. Delete records, beyond any possible reconstruction.
Plan and set the rules that indicate, for each kind of record in the enterprise, where the records should be retained, the policies that apply to them, how long they must be retained, how they should be disposed of, and who is responsible for managing them.
WorkFlows
Provides a workflow engine for defining and reusing business logic, simplifying business processes and helping employees coordinate effectively with both the organization and each other. By linking processes with content creation, you'll enable your organization to exchange transactional information and respond more quickly to new or changing business requirements.
All your documents are electronically stored and organized in ways that make sense for your workflow and access needs. They can be easily retrieved with intelligent global search.
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Create complex workflows.
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Workflow for reviewing, approval and validation.
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Support for serial and parallel workflows.
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Assign tasks to groups or users.
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Monitor workflow tasks, status and process.
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Configurable mail messages notification.
Automated Tasks
Given a specific event, you can apply validation rules and certain actions to be performed on the documents without human intervention. Some examples are:
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Metadata Capture.
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Classification of documents.
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Automatic workflow execution.
The main advantages of automation are:
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Increased productivity
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Reduced operational time.
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Improved quality.
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High degree of accuracy.
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Reduced direct human labor costs and expenses.